What is Standardization?
Standardization refers to the process of incorporating logical systems into place in a network in order to streamline all work processes. This kind of logical streamlining helps companies to move from a reactive stance in dealing with ad hoc work demands and put in place a set of instructions and protocols that remain stable and familiar, regardless of the situation at hand. Standardisation helps companies implement repeatable procedures that can be followed by everyone in the organization. This can be particularly helpful in cases where key employees leave the organization or during particularly demanding and stressful times in the organization.
Many companies mistakenly think that standardization could potentially lead to a loss of quality in customer service or even a loss of the personal brand signature. However, at the most basic level, standardization simply refers to following basic standard procedures in work processes. As evidence from some of the largest companies in the world shows us, maintaining a baseline of standards can actually improve quality adherence in the organisation. Most importantly, standardization can help small and medium businesses improve the efficiency of their work processes significantly and ultimately improve bottom lines. For more information on implementing standardization at your local business, please refer to IT Consulting Vancouver.
4 Benefits of Standardization in Enterprise Infrastructure
Simplified management of IT
As companies grow in size, their infrastructure tends to grow equally in volume and complexity. This means that your IT resources need to spend more and more time monitoring and managing increasingly complex workflows. This is particularly true of larger corporations because their networks typically consist of hardware, software, and services that are often sourced from different providers and are composed of multiple parts/ components that require a high degree of maintenance and monitoring. These increasing levels of complexity can be easily countered with standardized equipment that typically requires much lower maintenance. When all machines operate on standardized procedures, it enables companies to bring down the cost and effort involved in the installation, training, maintenance, upgrading, patching, and more for each new piece of software or hardware that it uses. This improves consistency across the board and dramatically reduces maintenance and other issues. It enables companies to even streamline the training of technical teams as they only need to address managing a few pieces of equipment instead of many.
Companies that believe in growing fast will always face the challenge of increasing complexity in their workflows. Depending on the speed of the growth, the needs of a company may radically change in the space of just a few years or even a few months. Anticipating these changing needs and standardizing the infrastructure are the only ways to stay ahead of these complexities and manage rising IT costs better. Standardization helps companies to plan ahead as a streamlined network with moving parts and reduced complexity in management enables companies to grow without hindrance. In essence, with standardized equipment, companies can put in place the building blocks of a standardized infrastructure for tomorrow that makes use of reusable, reconfigurable components as the basis of its infrastructure. Since the processes and equipment required for scaling are largely repeatable, companies can easily add more identical parts as and when they need them. If you’re looking for scalable standardized solutions to implement in your enterprise infrastructure, please contact IT Support Vancouver for guidance and support.
Reduced CAPEX and OPEX
With a simplified infrastructure built upon standardization policies, companies manage to not only reduce complexity but also significantly save on upfront costs in procurement and operational expenses. When a company only buys standardized equipment, they only need to deal with a select few vendors or suppliers and simplify billing and procurement processes. This also enables them to leverage better deals as they can generally upgrade all equipment at once and potentially get much better deals as they are only dealing with larger orders from a few suppliers. Companies can also benefit from not having to deal with the cost and complexities involved in managing integration issues of combining complex systems and equipment from multiple vendors. If a company is making use of the services of a single vendor such as a managed service provider (MSP) like Managed IT Services Vancouver, they can even bring together all infrastructure necessities and consolidate all compute, storage, and networking requirements for easier management and superb cost efficiencies.
Faster Problem Solving
Standardized equipment can significantly boost the speed of troubleshooting and issue resolution in all work processes. This is particularly beneficial for the majority of the non-technical staff (as well as technical) because it becomes much more straightforward for them to understand the basics of a few systems, rather than be constantly distracted by the need to unlearn and relearn equipment mechanisms every few years. It also becomes easier for them to communicate issues to their technical counterparts. This renders all technical problem-solving to be high time, effort, resource, and cost-efficient. When everyone is using the same equipment, the technical team has to deal with a much-reduced scope in the variety of software and hardware, and consequently, the scope of errors and complexities are also significantly reduced. It becomes far easier to have a common database or playbook for troubleshooting common problems and even make it so users can do a degree of ‘self-service’ and find solutions to common problems by themselves, thereby reducing the burden on the technical teams. Standardized equipment helps companies ensure consistency in operations and helps technical teams to detect issues and resolve them easily and efficiently in order to avoid any operational disruptions.